Sutton Amnesty GDPR Policy

Sutton Amnesty Group - Protecting your Data.

This document tells you how Sutton Amnesty complies with the UK General Data Protection Regulation. 

We will handle your data as set out below and only if you consent. Your consent forms the lawful basis under which we will manage your data.

What data do we store?

We store our members’ contact details specifically (and limited to) names, e-mail addresses, telephone numbers, addresses, dates of joining and details of any specific roles or posts within Sutton Amnesty.

We may store similar details (including details of their roles or posts) for members, staff or officers of AIUK or other London Amnesty Groups and will seek their consent in a similar manner.

In both cases we will also store the nature of any consent you give to storage of your data. 

How will we use your data?

We will use your data solely to facilitate the workings of Sutton Amnesty and as such it may be shared only with the Chairman, Secretary, Treasurer and any Case Manager of Sutton Amnesty with e-mail addresses potentially being shared more widely with other members of Sutton Amnesty.

On no account will your data be shared with any other third party without your express permission, which we would seek at the time.

What rights do you have?

You may at any time in relation to your data:

• request a copy of the data Sutton Amnesty hold
• ask for your data to be corrected or deleted
• raise concerns, object to uses or change your consent

Sutton Amnesty will respond to any request in relation to your rights and implement any changes within three weeks from receiving full information.

How long will we hold the data for?

We propose to review the data every three years and obtain fresh consents. The next review is due as at 30 September 2024.

Who within Sutton Amnesty is responsible for your data?

Sutton Amnesty is the Data Controller and decides how your data is used. Any such decisions will be consistent with this notice and the nature of any consent  received from you. If Sutton Amnesty wants to use your data in other ways then it will seek your permission again.

The officer of Secretary within Sutton Amnesty is the Data Processer and will be responsible for the usage of your data and our compliance with GDPR. 

How do we store your data?

Your data will be stored electronically and be at all times password protected.

Where can I find out more about data protection

The ICO is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. Their website is here: https://ico.org.uk/

Your responsibilities

You should treat the data of Sutton Amnesty members in a way that is consistent with this note.

Any other questions?

If you have any further questions then please contact our Secretary at sutton.amnesty.uk@gmail.com

Notice: 27 September 2021