Event planning tips
There are some very simple things you can do to make your event run smoothly. Below are some suggestions to help you do this. It is also a good idea to look at the how we can help section before finalising your plans.
- Keep it simple. Raffles and collecting tins at an event can make a big difference to the amount of money raised.
- Ensure that everyone involved in organising the event has a clearly defined role, and a deadline.
- Keep costs as low as you can. Draw up a simple budget and stick to it.
- Make posters and fliers, email and text friends and tell your local media
- Say thank you to everyone who helped and tell them how much you raised.
- Make sure you fundraise safely and legally
- Choose the date carefully, giving yourself enough time to organise your event.
- Avoid competing with other local or national events.
- Think about your personal commitments and be realistic about the time you can put in.
- Think about holding your event on a significant date (e.g. Protect the Human week in October, Human Rights Day in December or international women's day in March) - this helps with media interest.
- Produce an event plan; give everyone involved a copy with names, dates and agreed responsibilities clearly marked.
- Draw up a budget and keep records of expenditure.
- Get local businesses involved in sponsorship, prizes, loan of equipment or premises. In return you can offer them free publicity but choose carefully and keep ethical matters in mind
- Select a suitable venue and book well in advance.
- Make sure that venue staff know what your event is; ask if the venue can help you at all (e.g. with equipment or publicity).
- Confirm your reservation nearer the time to avoid double bookings.
- Make sure your venue has the required license and insurance.
We love hearing about your events. Email us feedback and any photos to firstname.lastname@example.org