Event planning tips

There are some very simple things you can do to make your event run smoothly. Below are some suggestions to help you do this. It is also a good idea to look at the how we can help section before finalising your plans.

General tips

Balloons

Keep it simple. Raffles and collecting tins at an event can make a big difference to the amount of money raised.
Ensure that everyone involved in organising the event has a clearly defined role, and a deadline.
Keep costs as low as you can. Draw up a simple budget and stick to it.
Make posters and fliers, email and text friends and tell your local media
Say thank you to everyone who helped and tell them how much you raised.
Make sure you fundraise safely and legally

Dates

Choose the date carefully, giving yourself enough time to organise your event.
Avoid competing with other local or national events.
Think about your personal commitments and be realistic about the time you can put in.
Think about holding your event on a significant date (e.g. Protect the Human week in October, Human Rights Day in December or international women's day in March) - this helps with media interest.
Produce an event plan; give everyone involved a copy with names, dates and agreed responsibilities clearly marked.

Budget

Draw up a budget and keep records of expenditure.
Get local businesses involved in sponsorship, prizes, loan of equipment or premises. In return you can offer them free publicity but choose carefully and keep ethical matters in mind

Venues

Select a suitable venue and book well in advance.
Make sure that venue staff know what your event is; ask if the venue can help you at all (e.g. with equipment or publicity).
Confirm your reservation nearer the time to avoid double bookings.
Make sure your venue has the required license and insurance.

We love hearing about your events. Email us feedback and any photos to fundraise@amnesty.org.uk